Metropolitan Toastmasters #1696 – Minneapolis/St.Paul, Minnesota

Meeting Minutes

Minutes of April 16, 2015 Executive Board Meeting of Metropolitan Toastmasters 1696(Minutes were reviewed and confirmed at the June 4, 2015 exec. board meeting.)

Club president, Carmen Simonet, conducted the meeting. Club Officers in attendance: Carmen Simonet, Kirby Johnson, Stuart Chastain, Wayne Hanson, Harvey Johnson, Karla Wetherby, Frank Mayers, Will Hommeyer, and Jolanta Kissoon

Carmen distributed the meeting agenda and asked for comments. The agenda was approved.

60th anniversary celebration of Metropolitan 1696:

– Carmen offered the use of her house for the 60th anniversary celebration of Metropolitan 1696. A motion to accept her offer was made and seconded and unanimously approved.

– Frank moved that the celebration be held July 11th, with social hour starting at 5 pm, meal starting at 6 pm, and program starting at 7 pm (also BYOB). The motion was seconded and unanimously approved.

– Karla reported that we have $793 available in club funds. Frank said we could spend 50% of this amount on the celebration event.

– We will invite district officers and Speak Up and Out members.

Wayne reported that Doug Ward (a past 1696 member) will visit Minnesota in May and might be at the May 28th meeting.

Social media sites:

– Metropolitan 1696 has been using Meet Up (has 13 people on it, 8 of whom have not been at a meeting).

– Randi suggested using Instragram (which allows photos and short videos). Randi said she could teach one of the Metropolitan 1696 PR VPs how to use Instragram.

– Frank suggested we discuss criteria for continuing to use Meet Up: Is it drawing visitors to the club? Do members of the club find it interesting and enjoyable? Maybe we should have someone make a presentation on Meet Up at a club meeting. Frank asked if we were going to put together a plan to evaluate Meet Up.

Sgt. at Arms: Wayne has two lecterns and will give one to Will.

Membership: A new member joined tonight (April 16).

Public Relations (Will):

– Will plans to add new material to the website, including a scan url which can be downloaded and used to scan-in information.

– Will is going to have sole responsibility for Metropolitan 1696 and its website. Frank asked Challa if he would move to Speak Up and Out to be their VP of public relations and manage their website.

– Will wants to create a YouTube page where we can post videos (with link from the 1696 website). Frank asked about issues involved with posting videos. Will stated that videos would only be made of speeches and table topics with permission of the speaker. Will and Frank suggested obtaining “blanket” permission from each member.

Education (Frank):

– Metropolitan 1696 has 25 members and will not get credit for additional members, so new members are being encouraged to join Speak Up and Out.

– Metropolitan 1696 currently has 7 points and needs 2 more points for the President’s Distinguished award. (plan is for 2 CCs, 1 AL, and 1 AC).

– Frank read the nominating committee’s list of officer nominees for next year.

Meeting was adjourned.

 

Executive Board Meeting1696 Minutes, Feb. 19, 2015 

Club president, Carmen Simonet, conducted the meeting. Club Officers in attendance: Carmen Simonet, Kirby Johnson, Stuart Chastain, Wayne Hanson, Harvey Johnson, and Jolanta Kissoon

Carmen distributed the meeting agenda and asked for comments. The agenda was approved.

Membership:  Harvey handed out a Feedback Survey form for review. Discussion comments:

  • Frank: Maybe Harvey could do a presentation and have a Q/A after the presentation.  Also the survey could be emailed to all members with a request they fill it out and bring to meeting.
  • Jolanta: Emphasize newer members in scheduling speakers.
  • Frank: When members leave the club, have someone contact them to see why they left. We haven’t done much follow-up in the past.
  • Jolanta: Challa set up Meet Up website.
  • Carmen: Would Jolanta be interested in being another leader on the Meet Up site? There are 4 T-M members currently on the site. Jolanta said she would be willing to try this. Challa needs to update the site to allow this.

Treasurer’s Report

We have one new member. Semi-annual dues collection has started.

Education:

  • There are 8 new members so far this year. Thanks to everyone for their efforts.
  • For President’s Distinguished club, we need 3 CC, 1 AC, and 2 AL.

The next officer club is scheduled for March 12th.

Meeting adjourned.

 

Minutes of January 29, 2015 Executive Board Meeting

Club president, Carmen Simonet, conducted the meeting. Club Officers in attendance: Carmen Simonet, Kirby Johnson, Will Hommeyer, Stuart Chastain, Wayne Hanson, and Jolanta Kissoon

Carmen distributed the meeting agenda and asked for comments. The agenda was approved.

Mid-year review of Distinguished Club Program (DCP):

Metropolitan needs 10 points by June 30th.

We already have 6 points from: 3 CC, 1 CL, 4 new members

In addition, we need:

– 3 more CC for +2 points (expect CC from Will, Jola, and Stuart)

– 1 AC for +1 point

– 1 CL for +1 point

Treasurer’s Report: (need from Carmen)

It is time to pay annual dues.

Membership Report:

– Kirby is planning to reach out to a couple of the new members to encourage them.

– Retention of members: Harvey volunteered to prepare FAQs for new members. He also proposed that a feedback form be given to all new members. Will asked if we could use an annual evaluation form for feedback. We will look at draft versions at the February officer’s meeting.

Wayne needs a new timing device. He will first look through the existing gear.

Next officer’s meeting is Feb. 19th.

Meeting adjourned

 

Minutes of November 20, 2014 Business Meeting

Club President, Carmen Simonet, conducted the meeting.

  • We received from Toastmasters International a 60th anniversary award.
  • The next meeting will be December 4th.
  • Will asked Carmen to announce and explain the new meeting policy.
  • Frank pointed out that we haven’t yet voted in the new members. Frank moved that we accept the new members into Metropolitan 1696. The motion was seconded and passed.
  • Frank moved that we hold the next executive meeting at Peking Garden. The motion was seconded and passed.
  • Frank moved that Kirby take Sergeant at Arms (with Kirby’s help) change the name plates on the trophies (to Best Speaker, Best Evaluator, Best Table Topics Speaker) and be reimbursed.
  • Frank moved that we use the following protocol for awards:

– The Vote Counter/Timer comes to the lectern and hands results to General Evaluator.

– The GE hands out the trophies.

– If possible, eliminate paper.

Motion was seconded and passed after discussion.

Meeting speech award winners:

Best Speaker: Dan Hays

Best Evaluator: Casey Peterson

Best Table Topics Speaker: Craig Ostrem

Meeting was adjourned.

Submitted by Stuart Chastain, Secretary. Please contact Stuart regarding corrections.

 

 

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